Austin, TX
Finance Industry
In the dynamic world of corporate meetings and events, orchestrating an exceptional multi-day strategy offsite program for a large private equity firm in Austin, TX was no small feat. With over 500 attendees, including high-profile speakers, general attendees, and partners, the Key Meetings and Events (KME) team embarked on a journey to create an unforgettable program. The KME team addressed unique challenges while seamlessly blending corporate branding with the essence of Texas. In this case study, we dive into the meticulous planning and execution that transformed a complex event into a big employee engagement win for a leading capital firm.
Our Client’s Challenge
Entering into the 5th year of partnering with KME for their strategy offsite, the guest list was bigger than ever and a new element was added – The Inaugural Corporate Olympics. Planning a multi-day corporate event with a jammed pack schedule of general meetings, keynote speakers, dinners, and engaging team building activities was a massive undertaking. Every element of this program required elite logistical planning to hit strategic employee engagement goals.
KME Strategic Focus
- Sourcing the Ideal Hotel: With limited options due to the large guest list, KME conducted site visits to evaluate properties. Their priority was ensuring top-notch catering, capable staff, appealing meeting spaces, and common areas that could be branded and foster mingling among attendees.
- Epic Corporate Olympics: This event was meticulously planned to be energizing and fun while promoting employee engagement across all departments. KME collaborated with team building experts to plan logistics from transportation to refreshments and event flow, ensuring inclusivity for all “Olympians.”
- Offsite Event Brilliance: The logistics for the offsite event were challenging but KME’s connections secured a celebrity headliner for the entertainment. The outdoor venue accommodated a plated dinner, live music, and a full-scale concert, delivering an unforgettable experience.
Key Results
The multi-day corporate strategy offsite in Austin, Texas, for a prominent capital firm was an epic success. Attendees were treated to an event that inspired connectivity and promote employee engagement company wide. The hotel provided a comfortable and welcoming home away from home, while the Corporate Olympics left everyone engaged, fostering team spirit.
Our exhaustive search for the ideal hotel, the engaging Corporate Olympics, and the breathtaking offsite event at the Long Center for the Performing Arts all played a pivotal role in creating a memorable experience. The attention to branding and detail throughout the event demonstrated commitment to translating our client’s vision into reality. This event serves as a testament to the KME team’s ability to elevate standard events into extraordinary, goal-achieving experiences.
Secured a celebrity headliner, the Chainsmokers, providing a full-scale entertainment experience.
Meticulously planned and executed the inaugural Corporate Olympics, promoting team building, inclusivity, and engagement across departments.
Secured an ideal hotel near downtown Austin, offering both housing and meeting space for over 500 attendees, with top-notch catering and branding opportunities.
Designed a memorable offsite event at the Long Center for the Performing Arts, complete with the stunning Austin skyline as a backdrop.
Ready to transform your next corporate event into an unforgettable experience that engages, inspires, and exceeds your goals?
Whether it’s a multi-day program, a high-profile conference like an AGM, or any event that matters, we’re here to make it extraordinary.
